Confidentiality
The confidentiality of the data that you entrust us (Business plan, processes, audit results,..), given their strategic importance, is one of our main concerns. The tools we use, but also sliders, emails, report that we produce for you, must be backed up securely, and over a period of 10 years minimum.
Our computer
- We never use Wifi connection; the connection cable has been disconnected from the motherboard. No possibility to use this channel to penetrate our computer and access our password or data.
- We don’t have any camera connected to our Laptop, also disconnected from the motherboard. To ensure the video-conference, we use mobile camera, connected only during the time of the visio.
- The connection to our PC require a ‘very strong’ password level, changed every month
- Our laptop contain only projects in progress, allowing us to work even without internet connection. All completed projects are stored on the cloud, and deleted from the computer
Cloud
- We have a cloud of 100 GB on OVH (see our suppliers), replicated in 3 different physical places, but non-dedicated.
- The connection to this cloud is secure: “very strong” level password + security code sent by SMS to each connection request
- This cloud is synchronized with oulr laptop, which allows us to avoid any loss of file, as well as access for other computers
Information exchange
- We don’t send any presentation or data by email
- All information are made available on a secured SharePoint, to which only our client have access; It contains all the latest versions of the files.
Electronic Document Management Process
At the signature of the contract, the following process is set up:
- Creation of a folder on our Laptop, synchronized with the cloud
- Opening a SharePoint on OVH, replicated in 3 different locations, non-dedicated, with secure connection: “very strong” level password + security code sent by SMS to each connection request
- For any file that is uploaded from your part or ours, an alert is sent by email (programmable: instantaneous, per day, per week)
At the end of the contract,
- Sharepoint is closed, its content and the folder on our labtop transferred onto a backup of our cloud, no more synchronized
- The contents of the sharepoint and the folder on our Laptop are deleted